6 Tips – About Wedding Contracts
Before you jump into signing a contract and committing to suppliers and services, slow down to consider that you’re about to enter into a series of legal agreements. Though signing contracts is no one’s idea of fun, they help to protect you and your family on one of the most important events of your life. So it’s crucial to understand what you are signing and to get them right.
- Scope of services
The scope of services is the most important part of any wedding contract because this is where your vendor specifies what it is that you will actually be getting for your money. Does your contract say how many hours of service you will be getting or list any products, like photo albums or digital files, that you will be receiving after the wedding? You’ll want to be clear both about what is provided and about what is not included, so that everyone’s expectations are in perfect unison and there are no conflicts during or after your celebration.
- Wedding Insurance – In case of emergency
Of course, you would never want to cancel your wedding. But things can happen — unexpected weather, illnesses, or even happy news, like newborns in your family, may require you to change the location or date of your wedding. Cancellations can also happen because of unforeseen circumstances with a supplier or service. When agreeing to a cancellation policy described in your contract, you need to carefully inspect and understand what happens and the repercussions involved (such as the refunding of your deposit ). In most circumstances you will loose your deposits and any other cost’s that you may have already incurred. Some contracts will still require full payment if they have not been given sufficient notice.Wedding Insurance will compensate you for any loses involved. There is a variety of different insurance policies available and you need to choose a policy that is right for you and your circumstances.
- Signatures matter
The name of who signs the contract can be more important than you think. Besides you and your partner, if another party, such as your parents, are paying for wedding services, that legally makes them the ultimate client. That means that if a vendor comes across a familial disagreement, they will ultimately listen to the person whose name is on the contract.
- Flexibility goes a long way
Since the planning process often takes around a year or more, changes along the way are not uncommon. You may decide to move the reception indoors, or your parents may insist on increasing the guest headcount by 30. Wedding planning is a fluid process, so look over your wedding contract and discuss whether your vendor allows for flexibility, as well as what changes made will mean (often it will be things like additional staff or additional cost for time or supplies). And always, always get those changes in writing!
- Travel means extra cost. If you’re having a destination Wedding ,or even if you’re simply heading to a venue outside of your city, travelling to your location is something that should be addressed in your suppliers contract. Consider and look for a travel fee, and remember that you are required to provide them a meal at the reception. All these travel-related details may change the cost and require additional arrangements on your end. If you are having a destination Wedding discuss if you’re responsible for covering airfare and accommodation for your supplier. Ideally if you are having a destination Wedding use suppliers from the local area of the destination.
- Know your payments. Wedding suppliers and services require an initial booking deposit to secure your booking, and then either another payment during the planning process and/or a final payment just before your wedding. Make sure the payment schedule and the amounts are all clearly shown in your contract so you can budget ahead. As you can imagine, with a dozen vendors, that’s a lot of payments to keep track of. Set up reminders so that you do not forget when a payment is due.